The FDSR system creates a unique number for each grant by concatenating information from several fields in the SoA record that the Business Officer uploads to the system.
Each granting agency uses a different combination of fields to create the grant number. The table below illustrates how the grant number for each granting agency is created.
The examples below will help you prepare the data so the FDSR system can accept it.
The diagram below shows the fields used by the FDSR system to concatenate unique grant numbers:
|
|
Field 10 Program Code |
Field 11 Grant ID |
Field 12 Competition Year |
Concatenated format |
Sample Value |
|
CIHR |
/////////////////////////////// |
NNNnnn |
///////////////////////////////// |
Grant |
12345 |
|
NSERC |
aaaaa |
Nnnnnnn |
NNNN |
Program/Grant-Year |
RGPIN/1234567-2010 |
|
SSHRC |
NNNn |
Nnnn |
NNNN |
Program/ Year -Grant |
410-2004-1234 |
|
NCE |
aaaaa |
Nnnnnn |
NNNN |
Program/Grant-Year |
NCE/1234567-2010 |
|
CRC |
NNN |
NNNNNN |
////////////////////////////////// |
Program-Grant |
950-123456 |
A = alphabetic character required
A = alphabetic character optional
N = numerical character required
n = numerical character optional
Note: Special characters are not permitted
The table below shows examples of unique grant numbers based on the values in the diagram above:
|
Granting Agency |
Enter in Field #10 Program Code |
Enter in Field #11 Grant ID |
Enter in Field #12 Competition Year |
Enter in Field #8 Year Ending |
Grant number will be: |
|
|
|
|
|
|
|
|
CIHR |
Empty |
12345 |
This field is not included in the grant number for CIHR grants |
This field is not included in the grant number for CIHR grants |
12345 |
|
NSERC |
RGPIN OR Empty (This field is not required for the grant number for NSERC grants) |
1234567
1234567 |
2008
2008 |
This field is not included in the grant number for NSERC grants |
RGPIN/1234567-2008
*/1234567-2004 If you leave an optional field blank, the FDSR system will enter an asterisk in its place in the grant number. |
|
SSHRC |
410 |
1234 |
2006 |
This field is not included in the grant number for SSHRC grants |
410-2006-1234 |
|
NCE |
NCE |
1234567
1234567 |
2010 |
This field is not included in the grant number for NCE grants |
NCE/1234567-2010
|
|
CRC |
905 |
123456 |
This field is not included in the grant number for CRC grants |
This field is not included in the grant number for CRC grants |
950-123456 |
|
For Grant Residual Fund Statements of Account:
|
|||||
|
Grant Residual Fund (GRF) SoAs for NSERC or SSHRC* |
For NSERC: GRF For SSHRC: 000 |
For NSERC: 0 For SSHRC: 0 |
For NSERC GRF: 2004 For SSHRC GRF: 2004 |
For NSERC GRF: 2004 For SSHRC GRF: 2004 |
For NSERC: GRF/0-2004 For SSHRC: 000-2004-0 |
The Grant Residual Fund Statement of Account applies to NSERC and SSHRC only. Each institution may submit only one GRF SoA per year.
GRF SoAs can be submitted to the FDSR system as part of a batch upload, or manually through the Add a Form 300 page. If you choose to submit the GRF SoA as part of a batch upload, follow the instructions for data formatting, with special attention to the example of GRF SoA data ready for uploading.